Declaration of consent relating to the processing of personal data

I hereby give consent for my personal data to be processed for the purposes and procedures described below.

Purpose and type of data processing

Purpose and type of data processing

We process your personal data as follows when preparing, organizing, staging and following up exhibitions, events and activities. This includes both regular and one-off shows, either in person or online, e.g. via video conferencing systems, over the phone or using other streaming technologies. 

Personal data may also be processed to the extent that the data are required for registering, sending invitations for follow-up events, organizing catering, providing information, contacting participants, coordinating appointments, providing communication platforms for exchange and networking among participants, sending offers and performing other activities related to marketing events not listed here.

The processing of personal data may be performed manually or by automated means with the help of suitable tools and may include all types of processing pursuant to Article 4 (2) GDPR, such as collection, structuring, storage, retrieval, use, disclosure by transmission and erasure.

You will be informed in advance and at the respective event if photographs and/or video footage are to be taken. These data categories may then be used, duplicated, shared and exploited free of charge and without any restrictions in terms of time, location or content, in particular also for use on websites, as part of social media channels, video portals and newsletters, for any kind of film or print products, such as DVDs, brochures, leaflets or similar, and for PowerPoint presentations that enable positive presentation of the company to the outside world, and facilitate marketing and internal communication processes. The transfer of image rights is performed free of charge and includes the processing and transfer of rights to third parties (in particular the participating cooperation partners and media representatives). 

If third parties act as data processors for our company, they are legally obliged to comply with and implement the data protection principles agreed in the relevant data processing agreements.

Type and description of personal data

• Contact details (first name, last name, phone/email, role in the company, addresses)

• If necessary, photos or video footage at face-to-face events, incl. relevant information 

Your rights and further information on data protection

Your consent can be withdrawn at any time without having to give any reasons. This shall not affect the lawfulness of processing based on consent before its withdrawal. If consent is not withdrawn, it is valid for an unlimited period of time. Your consent is given voluntarily. No disadvantages will arise from refusing to your consent or withdrawing your consent.

Further information and notices can be found on page 2 (Information duties pursuant to Article 13).

Name and signature:

You have declared your active consent by ticking the checkbox on the registration page.

Information duties pursuant to Article 13 - of the General Data Protection Regulation (GDPR) when personal data are collected for marketing events

Dear participant,

We take data protection very seriously and respect your right to control your own personal data. Not only do we process your personal data with the utmost regard for your privacy, we also take your right to information extremely seriously. 

Within the context of exhibitions, events and activities, we process your contact data and, depending on the actual event, also your dietary data and possibly photo and video data.

To this end, we comply with the information duties set out in the EU General Data Protection Regulation (GDPR):

The controller of data processing is [Name of the Company], represented by the executive management: <Authorised Representative>

Contact our data protection officer as follows: Please address correspondence to the “Data Protection Officer” at the aforementioned address or send an email to: xyz@testcompany.com

Recipients or categories of recipients of your personal data are the members of our Marketing team and, if necessary, third parties such as supporting marketing agencies and occasionally suppliers who are involved in or named at the event.

Processing activities: We will collect, inspect, store, share, delete and destroy your data. Your personal data will not be processed in third countries outside the EU! 

Purpose and legal basis: Your personal data are used to prepare, organize, stage and follow up exhibitions, events and activities as well as for any other relevant matters that may arise in the course of providing services.

The legal basis for processing is based on your voluntary consent pursuant to Article 6 (1a) (lawfulness of processing; data subject has given consent to the processing of his or her personal data) in connection with Article 7 (conditions for consent).

Storage period. We will delete your personal data when you assert your right to erasure or withdraw your consent.

Your rights as a data subject: Pursuant to Article 15 (GDPR), you have a right of access, and as a data subject you also have a right to rectification (Article 16 (GDPR)), to erasure (Article 17(1) (GDPR)), to restriction of processing (Article 18 (GDPR)) and to data portability (Article 20 (GDPR)). Further, pursuant to Article 21 (GDPR), you have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which are based on point (e) or (f) of Article 6 (1) GDPR. And finally, you have the right to lodge a complaint with the relevant supervisory authority; the Commissioner for Data Protection and Freedom of Information of the State of New Delhi.

Thank you for your understanding regarding the fulfillment of data protection-related information duties!